Privacy Policy

 

Last Updated on February 19, 2020.

 

 

This RM Autotech Privacy Notice is designed to help you understand how we collect, use and safeguard the information you provide. It explains how we handle your personal information and how you can access and update your preferences.

 

Personal data you share with us will be processed by RM Autotech according to the principles set out below: 

 

 

1. YOUR PERSONAL DATA

 

Personal data is information about a living individual which is capable of identifying that individual. Identification can arise from the information in itself or from any other information in the data controller’s possession or likely to come into such possession. RM Autotech (“We”) processes information in accordance with its obligations under the Data Protection Act 2018, the UK’s implementation of the General Data Protection Regulation (GDPR).

 

2. WHO IS THE DATA CONTROLER

 

RM Autotech, automotive training company, is the Data Controller of your personal data.

 

Full name of legal entity: R M Autotech Ltd.

Address:  32a Newbold Road, Chesterfield, S41 7PH

Company Registration Number: 12400585

 

All questions regarding our privacy policy should be directed to the Data Controler at info@rmautotech.co.uk

 

You have the right to make a complaint at any time to the Information Comissioner’s Office (ICO), https://ico.org.uk/, the UK supervisory authority for data protection issues.

 

ICO Registration Number: ZA672005

 

We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

 

3. HOW YOUR PERSONAL DATA IS COLLECTED

 

By direct interaction when you give us your identity and contact details by calling, e-mailing, filling the Web Form or filling a Trainee Details Sheet.

 

4. DATA COLLECTED

 

Title, First Name, Middle Name, Surname, Date of Birth, E-Mail, Telephone and Address.

 

5. HOW DO WE PROCESS YOUR PERSONAL DATA

 

We comply with our obligations by keeping personal data up to date, stored and destroyed securely by not collecting or retaining excessive amounts of data. Personal data will also be protected from loss, misuse and unauthorized disclosure. We will ensure that appropriate technical measures are in place to protect personal data. Personal data will be processed lawfully, fairly and in a transparent manner.  

 

6. HOW YOUR PERSONAL DATA IS USED

 

We will only use your personal data when law allow us to.

 

Purposes/Activities:

 

- To register you as a new customer.

- To manage our relationship with you.

- To check your attendance at the training course.

- To register you as a candidate into the IMI Registration and Certification Portal (Web Portal 2) and claim your IMI Certificate.

- To make you suggestions and recommendations about goods or services that may be of interest to you.

- To enable you to partake in a prize draw, competition or survey.

- To notify you about changes to our service.

 

7. WHAT IS THE LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA

 

We rely on the explicit consent of the data subject so that we can process your personal data for the purposes listed in this privacy policy.

 

Processing is also necessary for the performance of a contract with you and to comply with our legal obligations. We may also collect and use your personal data for the purpose of our legitimate interests as a business, including:

 

- Responding to your queries.
- To carry out direct marketing and to improve our offering of services and products.
- Compliance with contractual obligations to third parties.

 

We will only process personal data on the basis of legitimate interests only if we determine that your interests, rights and freedoms are not overridden by our legitimate interests.

 

We consider that the benefits described above are not outweighed by your interests or your fundamental rights and freedoms. 

 

Should there be a risk that your fundamental rights and freedoms be affected, we will not process your personal data unless there is a necessary legal obligation for us to do so.  

 

8. MARKETING AND CONSENT

 

We may use your personal data to provide you with information about our services and/or products, which we consider may be of interest of you. Where we do this via email, we will not do so without your prior consent except for when you have previously purchased goods or services from us, in which case, you will receive marketing from us unless you have told us that you do not wish to receive that marketing.

 

In any case, you are free to remove your consent. You can opt out of receiving marketing email communication notifying us at info@rmautotech.co.uk and we will update your preferences. It may take up to 21 days for the changes to come into effect.

 

9. HOW LONG DO WE KEEP YOUR PERSONAL DATA

 

We retain your personal data for no longer than is necessary for the purpose(s) for which it was provided. What this means in practice will vary between different types of data.

 

In general, unless still required with the purpose(s) for which it was collected and/or processed, we remove your personal data from our records seven years after the date it was collected unless different retention periods apply.

 

When determining the relevant retention periods, we take into account factors including

 

- Legal obligation(s) under applicable law to retain data for a certain period of time;
- Statute of limitations under applicable law;
- Potential or actual disputes; and
- Guidelines issued by relevant data protection authorities. 

 

Otherwise, we securely erase your personal data from our systems when it is no longer needed. 

 

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

 

10. DATA SECURITY

 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

 

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

11. DISCLOSURE OF YOUR INFORMATION

 

We may share your personal data with suppliers and service providers who perform business services for us and act as “processors” of your personal data on our behalf.

 

We may also disclose your personal data if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to protect the rights, property or safety of our business, our customers or others.  

 

In accordance with Data Protection Regulations, we will share your personal information with selected third parties including business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.

 

12. YOUR RIGHTS

 

- The right to be informed with clear, transparent and easily understandable information about how we use your personal data.
- The right to obtain your personal data.
- The right to request us corrects any personal data found to be inaccurate or out of date.  
- The right to request that your personal data is erased where it is no longer necessary for us to retain such data. 
- The right to restrict processing of your personal data in certain circumstances.
- The right to obtain and reuse your personal data in a structured, commonly used and readable format, known as the right to “data portability”.   
- The right to object to us processing your personal data for our legitimate business interests or for direct marketing purposes.
- The right to withdraw your consent to processing.
- The right to lodge a complaint with the Information Commissioner's Office (UK) or the Office of the Data Protection Commission (IE). For further information please see https://ico.org.uk/

 

In order to exercise any of your rights, please contact us. We will endeavour to respond to all legitimate requests within one month.

 

13. HOW TO CONTACT US

 

Email: info@rmautotech.co.uk

 

14. FUTURE UPDATES

 

We are continuously reviewing our privacy policy, any future changes will be updated in the Website, the Training Attendance Sheets and where appropriate, notified to you by email.

 

Last update: 19th February 2020

 

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